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New EEO-1 Reporting Requirements For 2017

Is your company ready for the new 2017 EEO-1 reporting requirements?

New EEO-1 Report For 2017

The Equal Employment Opportunity Commission (EEOC) has released an updated Form EEO-1 for 2017.

What is the EEO-1 Report?

The EEO-1 report is a compliance survey that employers must use to report employment data to the federal government. This form categorizes this information by race/ethnicity, gender and job category. The EEOC and the Office of Federal Contract Compliance Programs (OFCCP) use these reports to enforce federal prohibitions against employment discrimination.

Need a refresher on what each of these acronyms means?

Check out the recap of G&A Partners’ “HR Alphabet Soup” webinar to learn exactly what the EEOC, OFCCP, and other federal employment agencies do, and how the laws they enforce can impact your business.

The new reporting requirements (outlined below) apply to the report that includes information for the 2017 calendar year. This report will be due by March 31, 2018.

What’s changing for the 2017 EEO-1 report?

The new form requires certain employers to add summary information about employee wages and hours of work..

  • Summary pay data: The total number of full-time and part-time employees an employer had during the year in each of the 12 pay bands listed for each EEO-1 job category.
  • Hours worked data: A complete tally of the number of hours worked by all employees accounted for in each pay band.

Who’s required to report the additional information?

Not every employer needs to submit summary pay and hours worked data. Below are the requirements for private employers:

  • Private employers with 100 or more employees must file the new EEO-1.
  • Private employers with 99 or fewer employees are not subject to EEO-1 reporting requirements, and will not be required to file EEO-1 reports. (This is a continuation of current practice).

Click here to view a sample version of the updated form on the EEOC website.

NOTE: Additional requirements exist for federal contractors and subcontractors. For a full explanation of reporting requirements and additional information about the 2017 EEO-1 report, visit the EEOC website.

This article is not intended to be exhaustive nor should any discussion or opinions be construed as legal advice. Readers should contact legal counsel for legal advice.

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4 responses to “New EEO-1 Reporting Requirements For 2017”

  1. Kathleen Huggins says:

    I have a quick question abt new EEO report `– I’m trying to get a feel for estimated time requirement to complete the new form with the pay bands. I currently have 8 locations, and because I maintain squeaky clean employee data, it currently takes me from 1 – 2 hours to complete the old form. In looking at the new form, as long as my internal data is good, and I can add the pay band, it seems like it shouldn’t take much longer to complete, but do you have any insights? Thanks

    • G&A Partners says:

      Thanks for the question, Kathleen!

      Since it only took you about one or two hours to complete the old form, it shouldn’t take you more than another hour or two to complete your first report with the salary banding. The main reason we estimate you might need the extra time to complete the new form the first time is that it make take some trial and error to develop your process. But as long as the data you get from your internal HR technology systems is as good as you say, you shouldn’t have any trouble at all since you will have something in place for how you will organize the data.

  2. Letha says:

    My company always files the EE01 report this time of year, usually due end of September. It’s my understanding that with the changes, we are not required to file until next March, 2018. Is that correct?

    • G&A Partners says:

      Hi Letha!

      Although the new version requiring the collection of data regarding pay and hours worked has been suspended indefinitely, the previous version remains in effect, and organizations subject to EEO-1 reporting requirements should still plan to submit the previously approved version of this form prior to the filing deadline of March 31, 2018. Employment data used to complete the EEO-1 report should be selected from a payroll period in the fourth quarter of calendar year 2017 (October, November or December).

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