Benefits Administration That We Handle For You
G&A's benefits administration covers four connected areas: day-to-day plan administration, ACA and benefits compliance support, employee enrollment technology, and HIPAA compliance assistance. Here's what each one includes.
Benefits Administration Services
G&A's benefits experts proactively manage your program end to end, taking the day-to-day administrative burden off your staff and helping you spot potential compliance issues before they become costly problems.
What’s Included in G&A’s Benefits Administration Services?
As part of our benefits administration services, G&A handles:
- Informing eligible new hires and coordinating enrollment in their elected plan options
- Executing the necessary steps to conclude a terminated employee's coverage, so your company doesn't incur unnecessary carrying costs
- Managing COBRA details from initial enrollment through status and life event changes until your employee's coverage is terminated
- Overseeing state continuation activity involving status and life event changes through termination of employment
- Supporting HIPAA compliance tasks, including HIPAA initial rights notifications
- Providing access to Section 125 benefits
- Overseeing payment and reconciliation of invoices to collect employee benefit contributions
- Providing access to and administration of a low-cost, open-architecture, no-load 401(k) plan
How G&A Helps with ACA and Benefits Compliance
If keeping up with compliance requirements for benefits, from the ACA to retirement plans, feels overwhelming, you're not alone. Depending on your company's size, you may be subject to specific federal or state requirements, and those requirements can shift from year to year.
G&A's benefits experts bring hands-on experience navigating ACA and benefits compliance. We'll assess your current plans, recommend solutions, and help you build a strategic plan that supports your program's long-term health.
We'll also provide assistance with ACA, including (but not limited to):
- Help navigating the complexities of ACA
- Access to ACA-compliant plans
- Implement preventive measures to avoid costly penalties
- Deploy tracking capabilities that help you anticipate trends in employee eligibility from month to month
- Monitor hours worked by part-time and variable-hour employees
- Assist with information reporting requirements
Employee Benefits Enrollment
Enrollment should be simple for your employees, whether they're a new hire, going through open enrollment, or navigating a special enrollment event. G&A's enrollment system integrates with your existing processes and scales with your business, supporting all of these enrollment actions in one place.
Employees can log in anywhere, anytime, from any computer, and when they have questions about their coverage, G&A's benefits experts already know their plan and answer the same day.
HIPAA Compliance Assistance
As an employer, you're responsible for protecting the privacy of your employees' protected health information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA). That includes details about your employees' past, present, or future physical or mental health, along with the healthcare they've received and any payments made for that care.
G&A can help you create and implement policies and procedures around information security and privacy, and help you communicate that clearly to your employees.
How Does G&A Support HIPAA Compliance?
G&A supports your business's HIPAA compliance efforts by:
- Helping you identify protected health information in your employee database
- Developing safeguards that limit access to employees' PHI
- Conducting regular information security risk assessments
- Creating, implementing, and auditing policies and procedures regarding information security
- Communicating information to your employees about their rights under HIPAA and your company's efforts to secure their records
Nonprofit Finds Quality Benefits and Proactive HR Partner
For over a decade, Houston-based First Service Credit Union has partnered with G&A to provide an employee-first HR solution with affordable insurance plans and hands-on support. David Bleazard, president and CEO of the nonprofit, says this partnership is for life.
Better benefits that build a dream team.
Benefits and pay are the two things job seekers weigh most. Give your current team a reason to stay and future hires a reason to say yes, with Fortune 500-level benefits most small and midsize businesses can't offer on their own.
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Explore More Employee Benefits Services
Retirement Plans
Offer the security of a 401(k) plan, with G&A handling the administration so you can focus on your people.
Health Insurance Plans
Offer your employees Fortune 500-level health insurance from leading carriers, with a G&A team helping you find a plan that fits your budget.
Ancillary Benefits
Support employee well-being and help strengthen retention with wellness programs that show your team you care.
FAQs
What does employee benefits administration include?
It covers the full lifecycle of your benefits program: enrolling new hires, managing open enrollment, handling terminations and COBRA administration, reconciling invoices, and supporting compliance programs like HIPAA and the ACA.
How does COBRA administration work with G&A?
G&A manages COBRA details from initial enrollment through any status or life event changes, until the employee's coverage ends, so your team isn't tracking deadlines and notices manually.
How do employees enroll in their benefits?
Through G&A's enrollment system, which supports new-hire enrollment, open enrollment, and special enrollment events. Employees can log in anytime, from anywhere, and reach a benefits expert directly with questions.