What Is Co-Employment? Benefits, Risks, and How It Works with a PEO

As your business grows, so does the complexity of managing HR. Tasks like payroll, benefits, and compliance can quickly consume valuable time and resources—taking your team away from strategic and revenue-generating efforts. Partnering with a professional employer organization (PEO) gives small and mid-sized businesses access to expert HR services and support, modern technology, competitive benefits options, and more. This is made possible through an arrangement called co-employment.

To help you better understand this model, we’ll walk through what co-employment is, how it works in practice, and the advantages it can bring to your business and employees. We’ll also address potential risks and share strategies for building a strong, successful partnership with a PEO.

Co-Employment Defined: The Basics

Co-employment is a concept that is sometimes misunderstood, so it’s important to know up front that entering into a co-employment arrangement with a PEO does not mean you lose control over any part of your business. It is simply a structure that defines how administrative responsibilities are shared between your company and a professional employer organization.

Understanding how co-employment works starts with the basics: what it is, when it begins, and the respective roles of the business and the PEO. Let’s get into the details.

Co-Employment Definition

When you engage a PEO, you enter a co-employment relationship that allows the PEO to handle HR administrative tasks on your behalf, such as HR management, payroll processing, payroll tax remittance, and benefits administration. At the same time, you continue managing your employees, handling operations, and making all business decisions. Through the co-employment model, a PEO gives you time back to focus on your core business, rather than spending valuable hours on HR.

When Does Co-Employment Begin?

The co-employment model officially begins once you sign a client service agreement with a PEO. However, in the first several weeks, your business will continue to complete HR-related tasks until your onboarding phase ends and your PEO processes your first payroll within its system. At that point, the PEO becomes the co-employer of your employees for administrative purposes, while you retain full authority over business operations.

Role of the Business vs. the PEO

In a co-employment relationship, you and your PEO share specific responsibilities over your employees. Your company focuses on running the business—hiring, managing, and leading employees—while the PEO provides the behind-the-scenes HR expertise and technology. This balance allows you to retain control over your workforce while gaining access to advanced HR tools and services, Fortune 500-level employee benefits packages, compliance guidance, and more.

The table below outlines some typical business-related responsibilities and who would handle each under a co-employment agreement with a PEO:

Co-Employment vs. Joint Employment: What’s the Difference?

Business leaders often ask what a joint employer is and whether it’s the same as co-employment. While the terms may sound similar, they describe different arrangements.

A joint employment relationship occurs when two or more businesses share responsibility for an employee’s terms and conditions of work. This often arises in staffing agency or contractor relationships, where multiple employers are considered legally responsible for the same employee.

Co-employment, on the other hand, is a voluntary arrangement with a professional employer organization (PEO). In this model, your company maintains control of business operations and workforce management, while the PEO handles HR administration and provides support services. The result is reduced administrative burden and access to resources that help your company grow.

The table below highlights some of the key differences:

What Does Employee Leasing Mean?

Employee leasing is another model that is sometimes confused with co-employment. In employee leasing, a third-party company provides temporary workers who are then “leased” back to your business. These individuals are not your permanent employees, and the leasing company typically controls the employment relationship.

In a co-employment model, your workers remain permanent employees of your company. You set their roles and responsibilities, while the PEO manages HR administration.

Common Misconceptions About Co-Employment

When business owners first hear the term “co-employment,” it can raise more questions than answers. Does it mean losing control? Will it confuse employees? In reality, co-employment is designed to reduce complexity and strengthen your business. Below are some of the most common myths, along with the facts you should know:

Benefits of a Co-Employment Relationship

Advantages of the co-employment model extend beyond streamlining HR administrative tasks. Here are some of the most valuable benefits business owners can expect:

• Access to Fortune 500-Level Benefits: A PEO’s group buying power gives small to mid-sized businesses the ability to offer robust, employee benefits packages that help you attract and retain top talent.
• Reduced Compliance Risk: Regulatory experts at a PEO, like G&A Partners, monitor labor laws and provide guidance to help you avoid compliance risks and penalties.
• Lower Costs: A PEO uses scale and expertise to deliver competitive benefits, HR services, and technology at a fraction of what it would cost your business to provide on its own.
• Improved Employee Satisfaction: Access to better benefits, training, and HR support helps boost employee satisfaction and reduce employee turnover.
• Better HR Technology: You gain a suite of integrated HR technology from time- tracking to learning management systems that streamlines daily HR tasks.
• More Time for Strategy: Business leaders can focus on growth and innovation instead of HR tasks and administrative responsibilities.

Co-Employment Risks and How to Manage Them

Like any business model, co-employment comes with risks. However, most can be avoided or mitigated with the right partner and proactive practices. Recognizing the risks upfront allows you to build safeguards into your PEO relationship and protect your business and employees.

Below are potential risks and how you can avoid them:

• Risk: Choosing the wrong partner.
  Solution: Thoroughly vet providers, review references, and confirm industry expertise before signing an agreement.
• Risk: Data security concerns.
  Solution: Ensure your PEO uses strong encryption, compliance certifications, and strict data privacy protocols.
• Risk: Unclear responsibilities.
  Solution: Ask potential PEOs to clearly define each party’s role in the service agreement and revisit these responsibilities regularly to avoid gaps.
• Risk: Compliance mistakes.
  Solution: While your business ultimately remains accountable, a certified PEO can provide expert guidance and monitor federal and state requirements. Regular compliance reviews and transparent reporting further reduce risk.
• Risk: Wage-base restart.
  Solution: If you leave a CPEO for a noncertified provider, payroll tax wage bases (for Social Security, FUTA, FICA) may reset if you switch mid-year—potentially increasing costs. Prevent this by confirming your provider’s certification status before making a switch. You can also mitigate this by switching providers on January 1.

Best Practices for a Successful Co-Employment Relationship

A successful co-employment relationship depends on open communication, clearly defined roles, and consistent oversight. By following these co-employment dos and don’ts, you’ll set the foundation for smoother operations and better outcomes for your workforce:

Co-Employment DOs

• Do understand the PEO’s role – what they can handle on your behalf and what remains your responsibility. For example, a PEO can advise on employees’ wage complaints but cannot resolve them for you.
• Do discuss the latest workplace laws with your PEO to better understand how these regulations impact your business.
• Do ask for a detailed list of PEO services and define responsibilities in the service agreement before signing a contract.
• Do trust your PEO as an experienced HR partner who can support strategic initiatives and help elevate your employee experience.
• Do tap into the full expertise of your PEO team, from employee relations and workers’ compensation to safety and compliance.
• Do review the PEO’s HR technology to ensure it is compatible with your systems.

Co-Employment DON’Ts

• Don’t rely on your PEO to create employee policies. A PEO can advise you on best practices and guide you, but the policies must come from you.
• Don’t ask your PEO to discipline or terminate employees. They can, however, guide you through the process.
• Don’t expect your PEO to file and pay your corporate taxes. A PEO only handles payroll-related taxes on your behalf.
• Don’t avoid tricky employee situations; lean on your PEO for expert guidance.
• Don’t forget to ensure the accuracy of the payroll data you provide your PEO, so they can properly process it and remit payroll taxes.
• Don’t disengage from HR entirely—stay actively involved in shaping your company’s culture and people management.

Is co-employment right for your business?

Now that you have a clearer picture of what co-employment is and how it works, the next step is deciding if it’s the right fit for your business. Here are a few signs that co-employment may be the right solution for you:

• You’re preparing for rapid growth, or your business is already expanding, and HR demands are outpacing resources.
• You’re hiring across multiple states and concerned about keeping up with complex compliance rules.
• You want to reduce HR overhead costs while maintaining high-quality services.
• You don’t have an in-house HR department.
• You want to offer better, more comprehensive benefits to attract and retain talent.
• You need compliance expertise and guidance to help manage risk (workplace safety, labor laws, or employee relations).

Co-Employment Can Be a Strategic Advantage

Co-employment gives small and mid-sized businesses access to HR resources, expertise, technology, and employee benefits that are often out of reach on their own. With the right PEO partner, you can streamline operations, improve the employee experience, and reduce risk. G&A Partners can help you focus on growth while ensuring your people are supported and positioned for long-term success.